Contractual Dates & Deadlines

The following are important contractual dates and deadlines based on specific contract language or agreed upon practice between the VCSD and the VCTA. Where applicable, the Article and Section number from the CBA are provided at the end of the description in the "Topic or Contractual Provision" column. Members must adhere to deadlines to ensure District compliance with established practices or contractual provisions. 

September 1

VOTE-COPE:

Submission Deadline For Payroll Deduction Requests For The Current School Year  (Article VII, Section I)

September (1st Pay)

Dues Deduction―Beginning & End:

The total annual membership dues shall be deducted in ten (10) consecutive installments beginning with the first pay in September and continues for 10 consecutive pay periods (excluding pay periods in which members receive a third check in any given month). Therefore, dues deduction will end with the second paycheck in January (Article VII, Section A).

September (1st Pay)

September 30

IRS 125 Plan (Cafeteria Plan)―Submission Deadline For Payroll Deduction Requests:

The fiscal year for the IRS 125 Plan is October 1 - September 30.

September 30

VOTE-COPE:

Submission Deadline For Payroll Deduction Requests For The Current School Year (Article VII, Section I)

September 30

Master Schedule:

A copy of the master schedule for each building shall be given to the President of the Association by September 30th. (Article X, Section E)

October 1

Salary Schedule Change:

Advancement from one salary schedule to the next shall be granted upon receipt by the Office of the Superintendent of official evidence attesting to the fulfilling of all requirements at an institution of higher learning qualifying said teacher for eligibility to the higher salary schedule. Such credit will be granted for the entire school year as long as official transcripts are in the Superintendent's office by October 1st of each year. Unofficial transcripts or a letter from your educational institution submitted prior to this date will suffice pending submission of the official transcripts. (Article XIX, Section K)

October 31

First Observation Deadline for Year 1 Teachers:

The first observation will be announced and will take place before the end of October. At least one observation will be scheduled during the second semester (Article XXVI, Section A.1.c).

December 1

Health Insurance Buyback:

Deadline to Waive District Sponsored Health Insurance and Receive the Buyback Provision Effective January 1 (Article XXV, Section E)

January 1

Health Insurance Rates Change:

Insurance plans change their rates on this date. CURRENT EXCEPTION: The Orange-Ulster School Districts' Health Plan changes its rates on July 1 to coincide with the fiscal year of public schools.

March 1

Increment At Retirement:

Submission Deadline For Receiving The Additional Increment Before Retirement (Article XXV, Section I)

March 1

CBA Proposals During A Negotiations Year―Exchange Deadline:

The District and the Association will make every effort to commence negotiations by the exchange of proposals no later than March 1st, or the next school day when March 1st is not a school day, immediately preceding the expiration of this agreement (Article II, Section A). 

March 1

Teacher Assignment Requests:

Teachers will make known any preferences or requests for the coming school year's assignments not later than March 1st on a form provided by the Administration. In the event of denial, applicants shall be afforded a conference and written explanation. Where changes in tentative teaching assignments are necessary, teachers will be notified as soon as possible (Article X, Section A). 

March 1

Payment for Unused Sick Leave at Retirement:

Submission Deadline For Receiving This Benefit (Article XXII, Section B)

March 1

Salary Schedule Change:

Advancement from one salary schedule to the next shall be granted on receipt by the Office of the Superintendent of official evidence attesting to the fulfilling of all requirements at an institution of higher learning qualifying said teacher for eligibility to the higher salary schedule. Such credit will be granted for the second half of the school year as long as official transcripts are in the Superintendent's office by March 1st of each year. Unofficial transcripts or a letter from your educational institution submitted prior to this date will suffice pending submission of the official transcripts (Article XIX, Section K).

March 31

Leave of Absence Request Deadline:

The Board may grant a leave of absence for one (1) year without pay for study, health, or for activities of a social significance (Peace Corps, Vista, Teacher Corps) which will result in professional growth. Application for such leave must be made to the Superintendent prior to April 1st of the school year preceding the year for which the leave is requested, unless there are extenuating, unforeseeable circumstances that precluded the making of a timely application (Article XXIV, Section A).

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